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SECRETARY TO CHEIF EXECUTIVE - URGENT REQUIREMENT

Provide personal administrative support to Chief Executive Officer through conducting and organizing administrative duties and activities including receiving and handling information.

• prepare and manage correspondence, reports and documents
• review, prioritize and redirect regular and electronic mail
• organize and coordinate meetings, conferences, travel arrangements
• take, type and distribute minutes of meetings
• maintain schedules and calendars
• arrange and confirm appointments
• organize internal and external events
• handle incoming mail and other material
• set up and maintain filing systems
• communicate verbally and in writing to answer inquiries and provide information
• liaison with internal and external contacts
• coordinate the flow of information both internally and externally
• operate office equipment

• relevant training or qualification
• knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• knowledge of administrative and clerical procedures 
• proficient in spelling, punctuation, grammar and other English language skills
• experience of producing correspondence and documents
• experience in information and communication management 
• required typing speed

• verbal and written communication skills
• attention to detail
• confidentiality
• planning and organizing
• time management
• interpersonal skills
• customer-service orientation
• initiative
• reliability
• stress tolerance

• At least three years in similar position